The efficiency of administrative communication in 2021

Administrative Communication with high efficiency generally has the following characteristics:

- It's quick, provides, records, and allocates information feedback to a particular person. The form is suitable to its subject, easy to keep in mind, impacts behavior, and has a low cost. The speed of the transmission of information depends on the means used.

- Oral means of communication provide information that helps parties to react correctly and complete communication processes successfully. Some means of communication may be in records and files such as letters, notes, and reports.

- Communication Skills have an essential role within departments.

The importance of communication to management and manager:

 Managers use communication in managing their management activities, achieving business objectives. However, the communications help to do the following:

  • Identify problems and how to be solved. 
  • Assess performance and work productivity.
  • Coordinate between different tasks and units.
  • Identify standards and performance indicators.
  • Issue commands and instructions.
  • Lead and guide employees.
  • Motivate employees.
The elements of connection are: 

1- The sender: the first and basic party in the communication process. He transmits ideas and information to the other party.

2- The message: it is the transformation of ideas into a set of symbols that have a common meaning between the sender and the receiver. include words, movements, sounds, numbers, images, facial expressions, body, handshake, etc.

3- The means: there are many means of communication, the most recent is via the Conference by voice and live image, or the internet lives or written. Other means include traditional or oral communications such as interviews, meetings, committees, telephones, etc.

4- The receiver: the other party receives the message, chooses and organizes information, and tries to interpret it and give it meanings and connotations. the elements of personality, motivation and learning determine what the receiver understands the ideas and information sent to him.

Communication barriers:

The communication process is subject to some barriers that affect its efficiency and confusion in the communication process. Therefore, communication barriers can be divided into:

 - Barriers of the sender: The sender's errors misunderstand the individual or psychological factors that affect the form and volume of ideas and information conveys to the receiver, such as experience, learning, understanding, cognition, personality, emotional and mental processes. The mistakes made by the sender are: 

  • The sender's motives affect the nature and volume of information he sends to the receiver. 
  • He believes that his behavior is reasonable and objective.
  • His actions are often for his benefit and not for the help of the work.
  • The emotional state of the sender affects the form of knowledge he has.
  • The beliefs of the sender and psychological tendencies affect the structure of knowledge he has.
  • Personal judgment, assessment, addition, deletion, and change made by the sender of the information he has.
  • The belief that the receiver understands the information in the same way as he does.

- Barriers to the message: The most important effects that the message is exposed to during its formulation are Poor comprehension or understanding of the information in the message, The Inability to choose easy and expressive words, and The inability of the sender to enhance the meaning of the message with certain facial expressions or body movements.

- Barriers in means of communication: here are Some barriers found in the means of communication:

  • Choosing the means of communication that are not suitable for the subject.
  • The means of communication are not appropriate for the time available for communication.
  • Choosing means of communication that are not suitable for the individuals in charge.
  • The sender does not follow the official procedures in the use of the means of communication.

- Barriers of the receiver: The receiver makes errors when he receives information sent by the sender, and the receiver's errors are similar to those of the sender.
- Barriers in the communication environment: The following are the elements of the communication environment and their errors:

  • One or both of the contacts are unaware or do not understand the common objectives of each other.
  • One of the contacts whose objectives conflict with those of the other party in the communication.
  • One or both parties do not understand the benefits of making contact.
  • One or both parties do not understand the adverse consequences that will affect the administration and others due to poor communication.
  • The lack of innovation and reinforcement of the environment (by leaders) frustrates communication processes.
  • The lack of justice and trust in the environment (by the heads of the organization) frustrates communication processes.

To learn more and acquire more knowledge about the subject we recommend checking our Management training courses in London page.

Location: لندن، المملكة المتحدة

Comments

Post a Comment

Popular posts from this blog

Office management: different types you need to know about

Image
Office management is a magical tool in the business, as you may find a lot of startups with enormous human resources, excellent skills, and highly qualified creative employees. And yet instead of seeing great success, you find that success has not found its way to those companies. Have you thought about why they failed? One of the main reasons for the failure of companies is the poor administrative processes in their offices, so we prepared for you this article to explain the concept of office management and its types, and what skills are required for this work, according to the concepts of modern management. What is office management? Office management is a profession, function or administrative process that involves organising and controlling the business process, increasing production and improving staff efficiency and working conditions in offices, and doing anything to achieve the project's objectives. They are essential, as they are the centre of corporate planning and succes...
Read more

The Importance of Financial Accounting

Image
  Financial Accounting  is a branch of accounting that records all matters related to financial position, financial performance (income statement), and cash flows of the enterprise in accordance with certain accounting standards. Here is the importance of financial accounting for all parties concerned with the institution, which will be explained in detail below. What are the Functions of Financial Accounting? These functions are: Identifying, processing and processing financial transactions, such as sales, purchase, payment, and service delivery. Measuring the financial value of those operations: ie knowing the value of cash corresponding to each of those operations separately. Recording results: Any documentation of all that has been identified and measured in accounting records, taking into account accuracy ,and history. Delivery of results: the most recent and important function of financial accounting functions, which means summarizing results previously recorded in ...
Read more

The 6 Point PR Planning Model For Effective Communication

Image
  Remember that everything you do or say in your business, or life in general, is part of your public relations. With that significant impact on your business, you need to take care of your public relations strategic planning and correctly apply this 6 point PR planning model. It directly affects the relationship between your brand and your audience. So, your public relations plan, including the 6 Point PR planning model, controls your public image and helps you to show what you want to the public and as you want. In this article, we will walk you through the 6 point PR planning model and how to make it a reality in your strategic planning. What is a PR Planning Model? Public relations, famously known as PR, basically identifies your business relations, whether with whom, its form, and how to achieve it, including your external company relations and the internal ones. An excellent public relations planning model will help your firm build excellent brand awareness , public image, an...
Read more